ERMAide – OPTIK

ERMAide - Optik is an affordable and easy to use Point of Sale/Inventory Management System (POS/IMS) built especially for Optical Stores.  Like any other POS/IMS, the biggest benefit to using our software is the amount of time that it saves.  Because of this, there is an overall reduction in operational cost.  Following are some of the benefits of our OPTIK Software.

  • No need of any special software on your computer. Because it's all done online, all you need is a computer with internet access and a web browser. All you have to do is log in to your account. There's nothing to install or upgrade, and you can access your inventory from anywhere. This is especially handy if you travel often and will need to access your management system from various computers.
  • It's cheaper. You don't have to purchase multiple copies of software to install on multiple computers. Multiple copies often require you to pay multiple licensing fees. With our system, you only need to purchase one software license irrespective of number computers or stores.
  • Very fast installation and full deployment. You don’t have to mess with setting up internal servers, network security, and other hardware. This fast deployment of the system means businesses and institutions can begin using their management system sooner. It also means companies spend less time in training employees.
  • Highly secure. We allow you to create multiple user accounts with various levels of access. Your data is stored on secure, protected servers that feature firewalls and other online security programs.
  • Remote upgrades and repairs. If you use software that is installed on individual computers, you may have to pay for software experts to come to your office to perform upgrades or repairs on your software. That is not the case with an online inventory management system. Your online system can be repaired or updated remotely. This also saves you time since upgrades can be scheduled for evening or early morning times, meaning you never have to deal with delays.
  • All the modules you need with real time access. As and when a new transaction happens, the data is modified in real time and accessible to you in real time. For example you can see the collections of all your stores the instant the sale is made.
  • Information is backed up regularly. We perform backups on a regular basis. This means that even if anything unforeseen happens and your information is lost, your data can be restored.
  • Significant help in establishing, maintaining and retaining customer relations. Many a times, we get profitable customers but due to enormity of transactions, we lose track of them. With our online POS, you can very well monitor who all are the frequent purchasers whom you do not see face to face. You can keep details of their purchases and history so that you can enrich their experience. Experience shows that it costs a lot more to get a new customer into your store than getting an old one back.
  • Better Inventory Transparency. Ultimately you need to know what you have in inventory to know what you have to sell. The more places that are holding your inventory the harder it is to know what you have and what you can put in front of buyers. With our online software you will have access to the information anywhere anytime.
  • Better Inventory Management. Inventory is your number one asset. Managing it well is a key factor to business success. Good inventory control means balancing the expectations of your customers and your bankers, so you have to avoid being either under or over stocked. You also get increased margins due to better inventory management.
  • You can power "Web Fronts". Since the inventory is already online, you can create an additional E-commerce store at minimal cost. No Rents, No Setup cost, No additional inventory. Just additional profit.
  • Centralized Returns Handling. Every store can ship returns back to the same store for inspection and return processing.
  • Speed and accuracy. Since all the information is maintained in real time, you increase the speed and accuracy in the chores surrounding reports, invoicing, purchase orders and inventory control.

Modules and Features

The following are the modules of ERMAide – Optik and its unique features.

System Configuration
  • Company & Location
  • Ability to define any number of Companies
  • Ability to define any number of Locations
  • Ability to assign any location to any companies
  • Ability to define configuration information like financial year, barcode sequence. Stock age alert duration etc by company
  • Product Category
  • Define attribute based or special categories with completely customized information like Lenses
  • Ability to define any number of levels of sub categories
  • Tax
  • Ability to define Tax with effective and expiry dates
  • Ability to define tax on amounts or even on other taxes
  • Product Attributes
  • Ability to define any attribute as you need
  • Ability to associate attributes to product categories.
  • Brands
  • Ability to define any brand as you need
  • Ability to associate brands to product categories.
  • Ability to merge brands if required
  • Automatic detection of duplicate brands
  • Cost Code
  • Ability to define multiple cost code configurations and use any when purchasing
  • Ability to have a special type of Legacy which just accepts the code and does not do any calculations
  • Ability to define length, padding and alignment of cost code
Store Configuration
  • Ability to have Central Store, Sales Store and Damaged Goods Store which are all handled separately.
  • Capability for Central Store members to view and process information for all stores but a specific store member can only view and process information for that specific store except stock positions which are viewable to all.
  • Ability to define invoice number sequence and order number sequence by store.
  • Ability to have different currency for different stores so that multinational store chains could be supported.
  • Ability to define multiple locations in store and assign product for different locations for ease of stock audits.
  • Ability to define multiple cash registers per store each protected by different passwords.
Inventory
  • Opening Stock
  • Ability to purchase all existing products and create barcode for each product
  • Ability to accept products with existing barcode into the system
  • Ability to inputs existing product list from an excel file
  • All inputs have to be audited and approved to make it part of system
  • Product
  • Ability to Add or Modify individual product with unique system created or manually entered product id
  • List of attributes and its values as well as brands can change automatically based on category
  • Ability to have three separate prices for each product like tag price, discount price and final price
  • Ability to print barcode for each product based on tag price or discounted price
  • Ability to add stock directly, by purchase, by order or by transfer
  • Ability to define new prices with effective and end dates and view price history
  • Ability to make stock modification and view modification history
  • Ability to view stock status by store in a single screen for all products
  • Ability to transfer stock from own store to any store if a user of a specific store or any store to any store if user of central store
  • Ability to accept or reject transfer
  • Ability to take physical inventory and audit it with system information
  • Ability to view status of all activities in a store like order, delivery etc
  • Ability to audit complete system information for a product and adjust any discrepancies
  • Purchase
  • Ability to purchase items by category and audit and approve before system accepts it
  • Ability to purchase each category with its unique set of attributes which will be used to identify that product. An example is Contact lens which has brand, power, color, and expiry date and Lens which has Spherical, Cylindrical, Axis, Addition, Index, Coating and Color as attributes that uniquely identify the lens
  • Purchases have to be approved and accepted by store to be added to stock which enables multiple levels of audit
  • Order
  • Automatic creation of lists of products sold without stock in any store
  • Automatic creation of lists of products sold without stock in a particular store.
  • Ability to transfer products from a store or order it from supplier and the ability to convert and transfer request to order if stock is missing
  • Ability to build and place order of any set of products
  • Ability to automatically email the order to the supplier
  • Ability to print fax sheets for lens orders with all pertinent additional information like Knife Edge etc
  • Ability to rejects products after acceptance
  • Ability to reorder products any number of times and each will be associated with the invoice that created order request so that multiple order to fulfill a sale could be detected
  • Customer & Supplier
  • Ability to define and search customer using number of criteria
  • Ability to define and search supplier using number of criteria
  • Reports
  • Stock Report by Store
  • Stock Transfer Report by origin store and destination store
  • Stock Transfer Report by Date range or invoice number
  • Stock Movement Report by store. This shows opening stock, stock in, sales, stock out and balance and any discrepancy. This can be based on last stock report or from the start for a complete audit
  • Monthly Stock Report with ability to save system stock positions for later comparisons and audits
  • Purchase Report by Date Range or to a particular store
  • Purchase Report by Invoice
  • Purchase Report by Supplier
  • Sales Report By Invoice Number which can be expanded to show details of each invoice
  • Sales report of products and which invoices were involved in sales of that product
  • Cash payout Reports shows all cash payouts
  • Delivery Report describes all deliveries for a particular day or all undelivered items etc.
  • Temp Transfer report shows all items that has been temporarily transferred from the store
  • Add Sold Product shows all items sold from a store which need to be added to the database as a product so that it can be ordered
  • Collection Report shows the details of collection at a store
  • Customer Payment balance report shows all customers with money due and its details
  • Cash Register Reports displays information by cash register or by employee for a particular cash register
  • Returned Goods report describes the items returned by customers
POS
  • Cash Register
  • Cash register that requires opening and closing every day
  • Ability to associate cash register with a specific computer and to a particular employee login for any duration
  • Ability to view cash register report for any duration for any employee
  • Ability to make cash payouts and designate it by category
  • Sales
  • Sales based on customer
  • Ability to save partial carts and re-enable them so that no customer has to wait for another to finish
  • Customer information like balance due, number of sales etc is automatically displayed
  • Customer accounts and sales details available on a single click
  • Ability to define any number of prescriptions for the customer and associate any with the current sale
  • Ability to add products to the cart based on barcode, product id or even description
  • Ability to sell products that are in stock, products that were in stock but currently out of stock, products that are in stock in another store or even items that are completely new which have to be custom ordered
  • Ability to give product based discount or whole cart discount
  • Returns
  • Ability to accept returns for delivered items
  • Ability to accept return as resalable or damaged
  • Ability to refund money or give store credit for another purchase
  • Payment
  • Ability to know the customer balance at any point
  • Ability to make any number of payments against an invoice using any financial instrument
  • Ability to make advances and other payments separately
  • Delivery
  • Ability to deliver on sales or schedule delivery later
  • Ability to find and change delivery status from one point
  • Workshop
  • Ability to accept items into work shop and change status when work completed
  • Ability to check status from anywhere about work shop status of items.
  • Temporary Transfer
  • Ability to temporarily transfer products to customers, to work shop or even hold items for customers
  • Ability to track and receive items back to stock
  • Modification by Super User
  • Ability to Modify Sales Invoice
  • Ability to Modify Delivery Status
  • Ability to Modify Payments
  • Reports
  • Cash Register Report
  • Delivery Status Report
  • Customer payment Balance Report
  • Daily Collection Report

Please select Why US to see our advantages and learn details of our Ongoing support.